Administrative Assistant 3
The nature of work is technical and complex clerical assistance to law faculty members involved in instruction, research, and authorship. The work performed involves usage of precise language, legal terminology, and accurate citations. Assistance is provided directly to approximately five or more full time faculty members, although team effort is required to accomplish projects on occasion. Supervision is received from a Coordinator who assigns tasks to be performed and monitors the ongoing efforts to successful completion. Responsibilities include relieving a group of law faculty of administrative details and overseeing operations for the Law Instruction section. These and the following are the essential functions of the job.
Prepares lengthy law publications, professional casebooks, journal manuscripts, and books ready for printing. Prepares legal documents in final form. Prepares various reports and legal correspondence. Utilizes law library facilities and legal databases to verify citations and cases referenced in documents and publications.
Maintains confidentiality of information and follows strict security procedures regarding law course examinations. Appropriately manages examination materials as directed. Distributes course materials to students, both printed materials and through electronic distribution on the Law Center website. Assists law faculty in the preparation of course materials and examinations. Prepares copies as necessary and with appropriate security measures. Compiles course roster and seating arrangements. Maintains accurate student attendance records.
Prepares final form documents from drafts. Utilizes word processing software to format, retrieve, share, modify, and maintain documents. Files hard copies as necessary.
Distributes information to faculty committee members. Maintains calendars of academic dates, class schedules, examination schedules, grade submission dates, graduation activities, seminars, conferences, committee meetings, etc. Maintains calendar of all professional association meetings including the bar association events and the ABA conventions.
Answers telephone and screens calls for faculty. Relays messages. Arranges appointments. Maintains appropriate liaison contact with law professionals, government officials, distinguished visitors, students, staff, and the public. Makes travel arrangements. Completes travel expense vouchers, leave forms, and maintains office files and records.
Two years of experience in which clerical work was a major duty.
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE: Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the North Central Association of Colleges and Schools; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.
8500 Office Support Exam required. See LA Dept. of State Civil Service. http://dscs.state.la.us
Apply online with Civil Service application, cover letter, resume, and three references at https://lsusystemcareers.lsu.edu.
The LSU Paul M. Hebert Law Center is an Equal Access/Equal Opportunity Employer.
Collection Maintenance & Circulation Supervisor
LSU Law Center Library
LSU Law Center Library invites applications for the position of Collection Maintenance & Circulation Supervisor.
Under the supervision of the Head of Access Services and Government Information, the Collection Maintenance & Circulation Supervisor will oversee the Access and Public Services operations of the Library during evening and weekend hours and have primary responsibilities for Collection Maintenance.
Access and Public Services:
- Oversee the operation of the Information Desk during evening and weekend hours;
- Provide supervision and assist in training student workers;
- Oversee the maintenance of the print center, photocopiers, scanners and Tiger card machine;
- Oversee library closing procedures;
- Maintain a daily visual inspection of the physical condition of the library (including restrooms, study rooms and reserved carrels) for cleanliness, damage, adherence to library policies, etc., and report any issues to the Head of Access Services and/or the Head of Public Services.
- Manage the facility and enforce library policies during evening and weekend hours;
- Assist with circulation, interlibrary loan, reserves, and collection projects as assigned;
- Perform other duties, routine procedures and special projects as assigned.
- Maintain the organization and accurate arrangement of library materials in all of the library’s locations;
- Sort and shelve newly received library materials in their proper location and proper Library of Congress call number order in an efficient and timely manner;
- Sort and reshelve used materials collected from table, carrels, information desk, hallways, and offices in their proper location and proper Library of Congress call number order in an efficient and timely manner; checks in, via the library’s automated system, used materials prior to sorting and reshelving;
- Monitor quality of shelving activity through frequent shelf-reading and determine appropriate corrective measures;
- Monitor shelving space and shift materials to accommodate routine growth and expansion of library’s collections. Also oversee non-routine shifting projects;
- Monitor library collections to identify items in need of repair, binding, pamphlet boxes, binders or other appropriate action;
- Maintain books, newspapers, stacks, tables, and chairs in a neat and tidy condition in all locations where materials are house, including the Tucker Room.
- File and maintain loose-leaf services and other supplemented publications; ensure that superseded materials are withdrawn from the collection or moved to the appropriate superseded location.
- Perform traces for missing materials requested by patrons and perform annual tracing for materials checked out to MISSING.
Applicants should have a Bachelor’s degree and experience working in a service industry; library experience preferred. Previous supervisory experience preferred. Strong customer service orientation. Effective oral and written communication and interpersonal skills. Ability to work independently and exert authority when necessary. Attention to detail. Ability to establish and maintain amicable working relationships with library patrons and personnel. Ability to be present at work reliably and on time.
While performing the duties of this job, the employee will be occasionally required to climb or balance, stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds.
Position requires evening hours. The preferred regular work schedule for this position will be 12:30 p.m. – 9 p.m. Saturday; 2:30 p.m. – 11:00 p.m. Sunday – Wednesday. Work hours may be adjusted, e.g., during exam periods, intersession, summer months, and anytime classes are not in regular session.
This position is available immediately. The job is at the Library Associate level. Interested candidates should please apply online with cover letter, resume, and three references at https://lsusystemcareers.lsu.edu. The position will remain open until filled.
The LSU Paul M. Hebert Law Center is an Equal Access/Equal Opportunity Employer.